[Matchmaking4U]FAQ for joining SIMTOS as a buyer

FAQ for cooperative Organizers and buyers

Ⅰ.[Outline]

Q1) What process we should follow in order to participate in SIMTOS 2014 as a buyer?

Find the general outline of SIMTOS2014 in [SIMTOS2014_Matchmaking 4U_Application] that attached in e-mail. ‘The process of Matchmaking with exhibitors’ will help you to understand better.

Ⅱ.[About Application form]

Q1) Deadline(30, Sep, 2013) is impossible to meet. Is it possible to extend deadline?

1-1. September 30th is the first submission date for application form. It’s not a final deadline.

1-2. However, prompt submission is required in order to secure enough time to be matched with exhibitors Please submit completed application forms regularly.(Every 2weeks recommended)

1-3. All the application forms should be submitted by 31st of October.

Q2) We just need to fill out application forms attached ?

2-1. Yes, please fill out the application form clearly. All details of the form should be filled out.

2-2. Send the completed application form to SIMTOS secretariat by e-mail.

Ⅲ.[ How to Find information of exhibitors]

Q1). How I can get the information of SIMTOS 2014 Exhibitors ?

1-1. Find the exhibitors’ list showing interest of your country’s market. The list is attached in your e-mail

1-2. The Exhibitors’ List includes the basic information such as products, origin, and website and etc.

1-3. You can find more detail information of the exhibitors On Webhard by downloading handbook or catalogue.

1-4. On Webhard(http://www.webhard.net), there are handbooks written by English or other languages. Handbook means catalogue of exhibitor and their products.

1-5. However, Not submitted all exhibitors.

Q2) How I can use Webhard?

2-1. Connect to http://www.webhard.net → Enter ID and PW (ID: komma1, P/W: 5652721) Login → ‘Download_Only’ → ‘Matchmaking4U’ → Download handbooks of your favored exhibitor.

Ⅳ.[About Buyers]

Q1)What is support program for buyer?

1-1. You can refer to [SIMTOS2014_Matchmaking 4U_Application] that we sent to you by e-mail.

1-2. The buyers who found matched SIMTOS-exhibitors will get priority support from SIMTOS secretariat. It means, the buyers succeeded in Matchmaking with SIMTOS-exhibitors can benefit more than those who did not find the exhibitors.

1-3. The buyers who deal with strategic product will get more benefit than those who deal with core product. The list of strategic product and core product is included in [SIMTOS2014_Matchmaking 4U_Application].

1-4. The support plan for buyers is tentative. We will let you know when change occurs.

Q2). How many persons of each company can get support?

2-1. Max 2 people can get support from each company

Q3) What is the difference between Match and Non Match of support program ?

3-1. Match

Buyers can choose the up to 5  favored exhibitors. And exhibitors are eligible for choosing buyers whose they are appropriate to be a partner. If buyer and SIMTOS-exhibitor want to meet each other, the buyer becomes matched buyer. (Refer to Ⅳ-1-2)

3-2. Non-Match

Non-Match means opposite to Match concept. Specifically, If buyer cannot find appropriately matched SIMTOS-exhibitor, the buyer becomes Non-Matched buyer.

3-3. At the beginning step, nobody knows who can be matched or non-matched buyer

Ⅴ.[About Agents]

Q1) How many buyers we can take to SIMTOS 2014?

1-1. No limitation of number of buyers inviting. The more the better.

1-2. To get fully expense support of you(organizer), your inviting company should be more than 10.

[Matchmaking4U]FAQs on uploading handbooks

FAQs on uploading handbooks

Q.1) What is Web hard? How to upload handbooks(catalogues or brochures)?

   A) Web hard is internet hard drive storage for secure sharing of documents, images and files.

< How to upload >

 Connect to http://www.webhard.net → ID:komma1, P/W: 5652721 Login → ‘Upload_Only’

→ ‘Matchmaking4U’ → Click ‘UPLOAD’ and upload your handbooks

Q.2) Is there a standard way of naming to save files

   A) Yes. Create file names as follow

• Change the file name into your company name.                                  Ex)KOMMA

• Enter the kind of written language in the handbook into brackets         Ex)KOMMA(Spanish)

• Enter the country of origin of your product after under bar.       Ex)KOMMA(Spanish)_Korea

Q.3) Should I create a folder to upload files in the same spac

    A) No. You don’t need to create a folder. We will organize uploaded files after checking condition and file format. Change the file format to PDF and upload each file.

Q.4) Do I have to change the file format to PDF in order to uploa

   A) Yes please. It is an important to keep your handbooks safe.

Q.5) Can we update handbooks for new products or some changes after upload once?

   A) Yes. Whenever you want, feel free to contact SIMTOS2014 secretariat.

Q.6) If we possess handbooks in JPEG file format, how do I do?

   A) Using MS Power Point is very quick and easy way to convert JPEG files into one PDF file.
        If the converting gives you too much stress, contact SIMTOS secretariat.

Q.7) If the handbook contains many languages, how do I give the file name?

   A) Write the all contained languages in brackets.         Ex) KOMMA(Spanish, Japanese, English)_Korea

Q.8) What is the reason that uploading handbooks?

   A) Invaluable handbooks of your company will be distributed to introduce your company and products to foreign buyers.

Q.9) If the handbooks are in the progress of developing, how do I do?

   A) It is preferable to upload currently existing handbooks for prompt progress. When brand new  handbook completed, let us know so that we can update the files.

Q.10) If I uploaded files in wrong folder, can I revise them?

   A) Sorry, you cannot delete or revise the files. SIMTOS secretariat can do only, so please reconfirm file format, correct folder and file name to prevent mistakes in advance.

[SIMTOS2014] Participation Guide

The production of machine tools is expected to grow approximately 5.1% on-year in 2013.

 

The growth of domestic demands is likely to stay a single digit due to the weakness of the new car development.


Hoewever, going global for Korean companies in line with export will be positive becase the export to China, which is the biggest export market for South Korea, stayed same and to India, Turkey and Southeast Asian countries was increased with the going up of the manufacturing industry in the USA.

Therefore, the SIMTOS2014 executive office is going to  prepare for the next exihibition as it becomes your companies' second Sales Team.


<Please apply for paricipation in advance for good locations of booths and discount benefits>

1. As long as you sign up for the SIMTOS2014 to participate in advance, you can get more points when  assigning locations of booths.

 - You get 30 points before 6th in March 2013 and just a point after then.
 - Scoring will be different according to application for participation and date for payment. So, you   need to fill out an application form in a hurry.


2. The period of the advance application is proportionate to the discount rate of a booth.

 - If you sign up until 30th in April 2013, you will get a 40.5% discount while you will be given a 33.8% discount if you do until 30th In June. Thus, I'd like you to take a chance to reduce an entry fee in a hurry.


3. Guide for entry fees and assignment of booths
 

Division	Advanced Application	General Application A	General Application B	General Application C	Application in Waiting	Assignment
Due dates	~ 30. 4. 2013	~ 30. 6. 2013	~ 31. 8. 2013	~ 10. 31. 2013	~ 1. 11. 2013	During November in 2013
Korean Companies	1,780,000	1,980.000	2,300,000	2,600,000	2,990,000
Companies from Other Countries	US $1,782	US $ 1,980	US $ 2,304	US $ 2,601	US $ 2,988
Discount Rate	40.5%	33.8%	23.1%	13/0%	-

4. Deadline for application and due date for payment

You can apply for it through the electronic data processing on the SIMTOS2014 official homepage (www.simtos.org) and a data processing registration date is acknowledged as application for the participation.

- A unit price for a booth is related by application fees below given that all participants meet the application periods and due dates for payments.

The application for the SIMTOS2014 is standardized by the due date for deposit (20%).
Division	Deadline for making	Due dates for payment of participation fees
		Deposit (20%)	Middle Payment 1 (30%)	Middle Payment 2 (50%)
Advanced Application	~ 30. 4. 2013	Within 2 weeks	~ 13. 9. 2013	~ 1. 17. 2014
General Application A	~ 30. 6. 2013
General Application B	~ 31. 8. 2013
General Application C	~ 31. 10. 2013		Within 2 weeks
Application in Wating	~ 1. 11. 2013

* If you don't meet the schedule, your qualification will be removed applying for the following schedule.
 
 
5. Cancel and penalty of downsizing a booth
 
As long as a company submitted an application cancels a part or everything of their joining scale, they must pay cancelation charge withing 15 days to the organising committee according to the rules below. But If you had paid the participation fee, it will be deducted for the cancelation charge. On top of that, you must pay remaining fee when shortage while we are going to refund when surpus.
 
 

When cancelling all 8 days ago of the booth allocation day	40% of the booth rent (No additional fees)
When cancelling all 7 days ago of the booth allocation day	100% of the booth rent (No additional fees)
When cancelling partly 7 days ago of the booth allocation day	40% of the booth rent (No additional fees)

 
6. How to join
 

 

 

1) Required Documents
 
  - A copy of business licence
  - A copy of guide for exhibits
 
2) Contact
  Tower Crystal Building 4F 1008-1 Dae-chi dong Gangnam-gu Seoul South Korea
  Tel:82-2-1599-2721 FAX: 82-2-6280-2721 Email: simtos2014@simtos.org
 
7. Schedule for participation
 

2013	During Mar.	Briefing session for participating companies
	30th Apr.	Deadline for the advanced application
	15th May	Due date for the deposit payment for advanced application (20%)
	30th Jun.	Deadline for the General Application A and for domestic companies application
	15th Jul.	Due date for the deposit (20%) and the middle charges for the general application A
	31th Aug.	Deadline for the general application B
	13th Sep.	Due date for the deposit (20%) and the middle charges (130%) for the general application B
	31th Oct.	Deadline for the general application C
	14th Nov.	Due date for the deposit (20%) and the middle charges (130%) for the general application C
	During Nov.	Workshop for participating companies (allocation of booths, marketing techniques seminar to attract visitors, distribution of free tickets and notice of take-in / take-out schedule)
	Dec. ~	Submit an application to use additional facilities Refer to the participation rule for the SIMTOS 2014
2014	17th Jan.	Due date for the deposit (20%), middle payment 1 (130%), middle payment 2 (50%)
	14th Mar.	Fare adjustment: installation charge for basic booth (option), utilities for additional facilities (electricity, phone, compressed air, etc.) and VAT for participation fee such as ad expense
	Apr.	SIMTOS2014: 9th Apr. (Tue) ~ 13th (Sun) Issuing tax invoices

* If this schedule changes, we will announce it on the SIMTOS 2014 homepage (www.simtos.org)